Monitoring
In compliance with P.L. 107-110 No Child Left Behind Act of 2001 (NCLB) reauthorized as the Elementary and Secondary Education Act of 1965 and the Elementary and Secondary Education (ESEA) Flexibility Waiver, US ED requires that all local educational agency (LEA) subrecipients receiving federal funds participate in a monitoring process as an accountability component.
The Department’s federal programs use monitoring to regularly and systematically examine of the state’s administration and implementation of our federal education grants administered by US ED GaDOE. Done in accordance with Section 80.40 of EDGAR, monitoring assures compliance with applicable federal requirements and ensures that all children have an equitable opportunity to obtain a high quality education.
Title II, Part A monitors through cross-functional monitoring , self-monitoring and desk monitoring. In addition, as applicable, Title II, Part A program staff resolve LEA audits and conduct program financial reviews.
Title II, Part A Monitoring Training
In addition to the GaDOE conducted Cross-Functional Monitoring Training, Title II, Part A hosts a regional technical assistance meeting annually. This meeting includes detailed information around appropriate explanation of each indicator and documentation for each indicator.
October 20, 2015
Forsyth County BOE 1120 Dahlonega Hwy Cumming, GA 30040
October 21, 2015
Houston County BOE The Annex 1600 Macon Road Perry, GA 31069
Cross-Functional Compliance Monitoring
The GaDOE’s monitoring process includes eight federal programs who conduct onsite visits with approximately one-third of Georgia’s LEAs on a three year cycle. In addition to the three year cycle, LEAs that are deemed ‘High Risk’ through an annual risk assessment process, may be included for monitoring.
Consolidated Federal Grant Programs Cross-Functional Compliance Monitoring Schedule 2015-2018
(Subject to change without notice)
FY15 Cross-Functional Compliance Monitoring PPT
(Title II, Part A Slides)
FY15 Cross-Functional Compliance Monitoring Document
(Title II, Part A Section)
Link to Title I, Part A Cross Functional Monitoring Page HERE. This page includes links to the full training ppt and monitoring document and shortcuts to upload monitoring
Self-Monitoring
Any LEA not receiving an on-site monitoring visit must complete self-monitoring. This is led by Title I of the GaDOE’s Federal Programs Division. Self-monitoring is designed to provide LEAs the support and guidance needed to maintain ongoing high standards for compliance and program delivery.
Desk Monitoring
On-site program reviews occur every three years at a minimum. In the interim, desk monitoring ensures that all recipients of federal funds are providing educational opportunities that affect and increase student outcomes by increasing teacher and leader quality. At any time, the SEA or SEA designee may elect to monitor an LEA use of federal program funds and program implementation for compliance with federal regulations and guidance. In addition, desk monitoring is considered an opportunity for state staff and program directors/coordinators to review and discuss program performance at a state and local level. Should they be chosen, LEAs would be required to submit requested information electronically through a secure site for review.
Single Audit Resolution
Each year LEAs must undergo an audit review, a formal or official examination of records and accounts with the intention to verify that proper accounts have been utilized, proper procedures have been followed and attending documentation has been maintained. In the course of the audit, if an auditor is unable to verify a program’s accounts, procedures, and documentations, the LEA will be notified in writing of an exception or audit finding. The GaDOE Title II, Part A program staff are notified of any program specific exceptions or findings and work with the district Title II, Part A Coordinator towards resolution using the procedures outlined in the Title II, Part A LEA Handbook.
