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Registration and Census


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Note: The Census Administration option is only available during the APH census. Patrons update currently APH-registered student records via the Census Administration during January – mid-March. New student registration and non-APH eligible student record edits are available throughout the year. 


 

Designating Patron Roles (Administrators Only)

  1. Visit the GIMC website using this  GIMC Website Link 
  2. Select Educators’ information and account login
  3. Log into the GIMC Student Registration and Ordering System portal
  4. Enter Administration area
  5. Select Designees
  6. Choose the access level for each designee 

Registration and Census Update Fields 

Student Status (annual APH census only) 

Students who are registered in your district on the first Monday of the current census year are counted in your district. Change the status of the student if these criteria are not met.  

  • Moved In-State: This category includes students who moved to another district, are home schooled, or attend private school. Make note as to where the student moved. Please be as specific as possible. Include contact information for home or private school students. 
  • Moved Out of State 
  • Moved out of Georgia 
  • Delete: Not eligible to be enrolled in public school.
  • ​Not Legally Blind: Not legally blind or functions at the definition of blindness.
​Note: Download a copy of the Student Information Checklist to ensure you have all the documentation needed to complete student updates. A copy is available from this Student Information Checklist Link.

 

Student Information 

Georgia Testing ID (GTID)

10-digit testing ID number

First Name (new registration only) 

Do not use special characters, e.g., apostrophes (‘). Hyphens (-) are acceptable. ​

Last Name (new registration only) 

Do not use special characterse.g., apostrophes (‘). Hyphens (-) are acceptable.  Omit the period for Jr, Sr, etc. 

Middle Name (new registration only) 

Enter an initial, a middle name, or leave blank if the information is not available. Middle name or initial is not required, but if you know the information please add it. Enter an initial, a middle name, or leave blank if the information is not available. Middle name or initial is not required, but if you know the information please add it. When using an initial omit the period,  

Date of Birth (new registration only)

Enter in mm/dd/yyyy format

Grade Level: 

  • IP: Infants enrolled in infant programs 

  • PS: Preschool students enrolled in preschool programs 

  • KG: Kindergarten students enrolled in kindergarten 

  • 01-12: Grades 1-12 in academic curriculum 

  • FC: Grades 1-12 functional curriculum (Access Curriculum Courses) diploma

  • AN: Enrolled in high school who are non-graded aged 19-22

  • TR: Enrolled in secondary programs designed to supplement traditional curriculum or students who do not fall into any of the above placements   

​Primary language 

This is the language that is used for the education of the student. English is usually selected for K-12 public schools, while the native language of the home may be selected in special circumstances or if services are provided in the home or private schools  

  • English (EN)

  • Spanish (SP)

  • Other (OT) (languages other than English and Spanish, e.g. French, ESL, etc.used for instruction list in the notes section. 

​District/School: 

District in which the student is enrolled. APH census counts the district in which the student is enrolled in on the first Monday of the current census year. 

Type of Education Facility 

  • Public School

  • Home School

  • Private School

  • Other, please explain in notes section 

Primary Special Education Eligibility  

  • Autism

  • Deafblind

  • Deaf

  • Emotional & Behavioral Disorder

  • Intellectual Disabilities

  • Orthopedic Impairment

  • Other Health Impairment

  • Preschool Special Education

  • Significant Developmental Delay

  • Specific Learning Disability

  • Speech Language Impairment

  • Traumatic Brain Injury

  • Visual Impairment 

Basis of Print Disability (choose one) 

APH 

  • ​Meets the definition of blindness (MDB)
    • a central visual acuity of 20/200 or less (using a Snellen chart or an acuity determined in Snellen equivalents) in the better eye with the best correction or a peripheral field of vision no greater than 20 degrees, 

  • Functions at the definition of blindness (FDB)
    • when visual function meets the definition of blindness as determined by an eye care specialist. Students in this category manifest unique visual characteristics often found in conditions referred to as neurological, cortical, or cerebral visual impairment (e.g. brain injury or dysfunction).

​Note: Measurements of visual acuities include: 

        • Distance Vision: a central visual acuity of 20/200 or less (using a Snellen chart or an acuity determined in Snellen equivalents) in the better eye with the best correction  

        • Visual Field: Restricted field of 20 degrees or less  

        • Counts Fingers: Should be used only when an eye specialist finds it is not possible to obtain an acuity using the Snellen Chart  

        • Functions at the Definition of Blindness: Should be used when visual functioning is reduced by a brain injury or dysfunction and visual acuity is not possible to determine using the Snellen Chart  

        • Hand Movements: Should be used only when an eye specialist finds it is not possible to obtain an acuity using the Snellen Chart

        • Object Perception: descriptions or codes such as “Fix and Follow” might equate to this measure but should be individually assessed

        • Light Perception Only or No Light Perception

        • Totally Blind or NIL 

Non-APH registration 

  • ​Visual Impairment or otherwise print-impaired

  • Physical disability 

Most Recent Eye Report Date (optional except for blind and vision impaired students) 

Current eye-reports are considered the most recent date for an eye-report on file at the district, except in the case of initial VI eligibility determination which must be within one year.  

Title of Professional Certifying Print Disability 

This is usually an ophthalmologist or optometrist for blind student or other medical doctor such as a neurologist for the diagnosis of Functions at the definition of blind. A full list of competent authorities to certify a print impairment (other than blind) can be found in this GIMC procedures link. 

Current Written Plan Type 

All public-school students are covered under the state’s written curriculum plan. However, only students with certain individual education plans qualify as print impaired certification. The type of certification dictates the funding streams and sources from which materials can be obtained.  

Plan Date: 

Individual Education Program, 504, and Individual Service Plan  dates must be updated annually in the registration 

Primary Reading Media 

  • Auditory Reader: Student primarily using a reader or auditory materials as their instructional media.
  • Braille Reader: Student primarily using braille as their instructional media.
  • Symbolic/Non-reader: Students not working on or toward a traditional readiness level; students not participating in traditional print or Braille reading curricula (symbolic readers); students who do not fall into any of the above categories.
  • Pre-reader: Students working on or toward a readiness level; infants, preschoolers, or older students with reading potential.
  • Visual Reader: Student primarily using print as their instructional media.  

Secondary Reading Media (optional) 

Choose N/A if primary reading media is prereaders or symbolic/non-reader or if no additional reading media is applicable.  

Other: Reading Media (optional) 

Choose N/A if primary reading media is prereaders or symbolic/non-reader or if no additional reading media is applicable.  

Reading Level 

You will be prompted to answer a question related to braille literacy level when braille is selected as primary reading media. Please determine if your students’ braille literacy level is at or near grade level, or the extent to which their literacy level deviates from grade level (+/-).  

 Certification Statements 

Students must meet certain criteria for accessible educational materials and/or registration for APH. 

  1. ​Print impaired – The student is certified as one of the following to the extent it is not possible to interact with regular print-based materials (choose one)

    • Legally blind or Functioning at the definition of blind

    • Visually impaired or otherwise print-impaired e.g., dyslexia, learning disability, etc.

    • Physically impaired

  • ​The students need for accessible educational materials is documented

​This documentation can be on any type of education program, reading inventory or other research-based assessment to determine eligibility.

  • Consent on file at the GIMC

The GIMC must have a signed and notarized consent to register students the American Printing House for the Blind and to acquire accessible educational materials from other organizations. Consents must be signed by the legal guardian or in the case of a student 18 years or older by the student themselves. Consents are only required once and are valid until revoked in writing or guardianship changes. Consents can be submitted to the GIMC through the secure portal on the Educators’ page of the GIMC website or accessed by this Consent Submission Link.