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 Migrant Student Information Exchange (MSIX)


The Migrant Student Information Exchange (MSIX) is a web-based portal that links states’ migrant student record databases to facilitate the national exchange of migrant students’ educational information among the states.  The primary purpose of MSIX is to make migrant student information available to authorized school personnel to support them in making decisions on student enrollment, grade or course placement, and accrual of credits.

The timely transfer of education records for migrant children between schools has been a longstanding challenge. Migrant children often enroll in multiple schools for varying amounts of time each year as their families migrate in search of temporary or seasonal work in agriculture or fishing. MEP staffs continue to find it difficult to share and consolidate student information that schools, local educational agencies, and states collect on migrant children in a timely and meaningful way that helps school personnel make appropriate decisions when the students arrive. These conditions and those shown below prompted the need for an exchange of records.

High Movement — Highly mobile migrant student population

Short Notice — Students move from state-to-state often without notice

Lack of Data — Timely and accurate educational information not always available

Placement Errors — Students placed in incorrect courses or grades

Loss of MEP Services — Students not provided the most beneficial MEP services

In response to this challenge and a Congressional mandate to link the existing migrant student information systems, the U.S. Department of Education (ED) implemented the Migrant Student Record Exchange Initiative.

How do I get an MSIX Secondary User account?

There are two parts of this process:

  • FERPA 101 Online Training
  • Application

FERPA 101 Online Training

The FERPA 101 online training video is a self-paced course. This course informs the education community about the requirements of the Family Educational Rights and Privacy Act (FERPA).  This video is approximately 30 minutes long, and is intended as a basic training for education officials, teachers, and staff at state and local education agencies and institutions. 

Instructions to access the FERPA 101:

1. Access the FERPA 101 Online Training by visiting: http://ptac.ed.gov/  

2. Once on this site, locate the FERPA 101 video and click on it.

3. Create an user account in order to complete the online FERPA training.

Once you log in to your account, start the FERPA 101 video. At the end of the online video training, you will have an opportunity to take a short quiz that will score your performance, reveal which questions you answered correctly and incorrectly, provide you with the correct answer to any question answered incorrectly, and produce a certificate displaying your quiz results. 

4. Please print the training certificate to include with your application. 

Application

Print and complete the MSIX Secondary User application​​​ and follow these steps:

Step 1: Applicant Information

  • The Applicant completes the Applicant Information and signs the form.
  • The Applicant forwards the form to a Verifying Authority.  This should be the Applicant’s direct supervisor or an individual that is above the direct supervisor in an official reporting structure.

Step 2: Identification Verification and Attestation

  • The Verifying Authority completes his/her own information, reviews the entire application for completeness and accuracy, confirms the Applicant’s identification and attests to the Applicant’s need of an MSIX account.
  • Upon completion, the Verifying Authority returns the form to the Applicant.

Step 3: Forward Form to Approving Authority

  • The Applicant faxes the completed application, along with the training certificate, to Yesica Ordonez, MEP State Data Collections Coordinator at the Georgia Department of Education.  Fax #: 770-359-4724.

Step 4: State Authority Approval

  • The State reviews the Applicant and Verifying Authority portions of the application for completeness, completes his/her own information, signs the form, and files it in his/her local records.
  • The State creates an MSIX account for the Applicant.
  • ​The Applicant receives two emails from the State: one with his/her MSIX User Name and the other with his/her initial Password.

Your account information will be created by GaDOE and sent to you via email.  If you need any assistance, please contact Yesica Ordonez (404-463-1775) or Jose Cortez (229-546-3248).

Additional Information

Below you will find informational materials and brochures for migrant parents about MSIX. You may distribute these publications to migrant parents via mail, at local school meetings, during local Parent Advisory Council (PAC) meetings, at school meetings and during any other occasio​n you deem appropriate.​

​​​​​​​​​​​​For more information about MSIX, please visit the U.S. Department of Education - MSIX website​

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